Step 1
You Schedule
Teacher Sets Up Conference Schedule and invites parents
Step 2
They Signup Online or On the Go
Sign Up
Parents choose a spot and signup with a click
Step 3
We Remind
VolunteerSpot sends
confirmations & reminders

Parent-Teacher Conferences e-Book

No more backpack Pony Express! Free signups, scheduling & reminders.

Room Parent e-Book

Free eBook: Room parent checklists, tips, party planning and more.


Teacher appreciation, company events, family reunions, church socials


Tournaments, concessions, swim meets, snack schedules & more.

Faith Groups

Hospitality, ushers, VBS, service projects, meals ministry & more.


Easy signups! Quickly organize people & things - for ANYTHING!

“VolunteerSpot has been the answer to my prayers for an easy way to have parents sign up for a parent-teacher conference!! It was easy to create and easy for parents to use. It really cut down on paper and notes back and forth.” ~Jennifer, 4th Grade Teacher, North Carolina
“Your product really made things easier for my parents and me. Signing up for conferences was a breeze. The parents found it to be much more convenient than a series of phone calls or emails.” ~Mr. M, Teacher, Pennsylvania
“Your program is AMAZING!! It saved me SO much time scheduling conferences with my parents. Even better, I had ZERO no shows!! The reminders sent to the parents were a huge help and I appreciate it.” ~Ellen P., 3rd Grade Teacher, Arizona
“This site shaved hours off the process of scheduling conferences!! So helpful, especially being able to see who viewed the message and the reminders sent to parents automatically. I have told all of my friends who are teachers at other schools to use this site!!” ~Kennan P., Grade 6 Teacher, Connecticut

Which VolunteerSpot do you need?

Free Service

  • 365 day calendar with easy planning wizard for shifts, jobs and supplies to bring
  • Participants sign up with a few clicks - no registration required
  • Quick multiday copy
  • Automated email reminders
  • Easy smartphone signup and calendar sync
  • Simple shift swap (for participants)
  • Print sign in sheets, calendar summaries and rosters, export data including basic hours
  • Send thank you notes
  • One activity organizer
  • Collect Contributions
  • iPad Clipboard app for simple in-person sign ups

Premium Subscription

  • Participant hours tracking report
  • 5 customizable activity registration fields
    (e.g., T-shirt sizes, group affiliation,
    teacher's name, child's name)
  • Advanced reporting
  • Up to 10 assistant organizers
    • Up to 30 Participants: $4.99/month
    • Up to 50 Participants: $9.99/month
    • Up to 150 Participants: $19.99/month
    • Up to 400 Participants: $29.99/month

What People Are Saying

This was my first time using Volunteer Spot, and I LOVED IT!!! It was the easiest scheduling I have ever done for the parents of my students. My parents loved the reminders, and I did not have one parent miss their conference this year. This is a first!
~Mrs. H, Kindergarten Teacher, South Carolina

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See How It Works

See how easy it is for anyone to volunteer using VolunteerSpot's simple, free scheduling software — multiple days, multiple shifts, no problem!

More than 4 Million Volunteers in Service!